Ningbo City Issues "Measures" to Regulate the Administration of Web Archives on Government Websites and Expand New Fields of Electronic Document Management
On October 29, the "Interim Measures for Ningbo City Government Website Webpage Archive Management" (hereinafter referred to as the "Measures") were issued by the General Office of the Ningbo Municipal People's Government. The Measures for the first time made clear specifications for the division of responsibilities, collection and archiving, storage and utilization, and supervision and management of government website webpage archive management, which provided guarantee for the safe storage and effective use of government website webpages, promoted the construction of government website standards, and expanded electronic files The management of new areas is of great significance. At the same time, the formulation and implementation of the "Measures" has provided strong support for the Ningbo Archives Bureau to do a good job in the archival pilot work of the website of the National Archives.
The "Measures" make it clear that the municipal archives administration department is responsible for the supervision and guidance of the city government website webpage archiving work, formulates relevant management standards, procedures and other specifications, and conducts training, inspection and evaluation; the city archives is responsible for the construction of the municipal government website webpage archive management unified platform, Receive government website webpage files according to regulations and provide them in accordance with law; website hosting administrative agencies should plan and plan webpage filing work, establish management systems, clarify management responsibilities, standardize work processes, and implement safeguards.
The "Measures" stipulate the collection responsibility, collection scope, and collection specifications of the website webpage archives. Administrative agencies are required to simultaneously develop and improve webpage archiving functions when establishing and improving government websites. The Municipal Archives can centrally collect the designated government website pages through the unified platform of the city government website page archive management. In the process of forming, handling and collecting webpage electronic documents, it should adopt time stamps, trusted authentication, logs, backup and other technologies in accordance with relevant regulations and technical specifications to ensure that its information is true, complete, reliable and safe.
The "Measures" stipulates the archiving scope, archiving mechanism, archiving time, and archiving format of website webpage archiving. Administrative agencies are required to archive webpages in a way that combines real-time archiving and periodic archiving after completion or updating. Periodic archiving is generally no later than the end of June of the following year. When the webpage is archived, the metadata of the webpage should be archived at the same time. The electronic files of the archived webpage should be classified and sorted according to the standards and specifications of the municipal archives administration department. The webpage archives should be in WARC, OFD and other common formats, and meet the requirements of long-term preservation. Requiring municipal administrative organs to archive and transfer and centrally manage the website pages of the unit’s government website, and perform classification, sorting, storage, packaging, identification, testing, etc. in accordance with the standards and specifications, and to file at the same time in the unit through the unified platform of the city government website page archive management Carry out the hand-in and move-in work, and go through the hand-in and move-in procedures within the prescribed time limit.
The “Measures” emphasizes the need to strengthen the construction and maintenance of a unified platform for web archive management on the website of the municipal government, take necessary measures, strengthen risk prevention and security management, and ensure the stability, reliability, safe operation of the system, and safe storage of web page data. It is required that the information on the website of the government website should be based on the principle of openness, and use multiple platforms and methods to promote shared use. It is required that the use of information on the website of the government website should abide by relevant regulations such as intellectual property rights, copyrights, etc., and maintain state secrets, business secrets and personal privacy, and must not endanger national security, public safety, economic security and social stability.
The "Measures" include the website webpage archive management work in the normalized supervision content of the government website, regularly check the webpage archive situation, and include the webpage archive management situation in the government website supervision annual report. The municipal archives administration department is required to supervise and review the webpage archive management situation in conjunction with the municipal government website responsible unit. The webpage archive management situation should be used as an important basis for the evaluation and evaluation of the government website. Those who have not implemented the archive management responsibility shall not be rated as excellent government websites. (Author: File Management Office Chen Xiao)
The "Measures" make it clear that the municipal archives administration department is responsible for the supervision and guidance of the city government website webpage archiving work, formulates relevant management standards, procedures and other specifications, and conducts training, inspection and evaluation; the city archives is responsible for the construction of the municipal government website webpage archive management unified platform, Receive government website webpage files according to regulations and provide them in accordance with law; website hosting administrative agencies should plan and plan webpage filing work, establish management systems, clarify management responsibilities, standardize work processes, and implement safeguards.
The "Measures" stipulate the collection responsibility, collection scope, and collection specifications of the website webpage archives. Administrative agencies are required to simultaneously develop and improve webpage archiving functions when establishing and improving government websites. The Municipal Archives can centrally collect the designated government website pages through the unified platform of the city government website page archive management. In the process of forming, handling and collecting webpage electronic documents, it should adopt time stamps, trusted authentication, logs, backup and other technologies in accordance with relevant regulations and technical specifications to ensure that its information is true, complete, reliable and safe.
The "Measures" stipulates the archiving scope, archiving mechanism, archiving time, and archiving format of website webpage archiving. Administrative agencies are required to archive webpages in a way that combines real-time archiving and periodic archiving after completion or updating. Periodic archiving is generally no later than the end of June of the following year. When the webpage is archived, the metadata of the webpage should be archived at the same time. The electronic files of the archived webpage should be classified and sorted according to the standards and specifications of the municipal archives administration department. The webpage archives should be in WARC, OFD and other common formats, and meet the requirements of long-term preservation. Requiring municipal administrative organs to archive and transfer and centrally manage the website pages of the unit’s government website, and perform classification, sorting, storage, packaging, identification, testing, etc. in accordance with the standards and specifications, and to file at the same time in the unit through the unified platform of the city government website page archive management Carry out the hand-in and move-in work, and go through the hand-in and move-in procedures within the prescribed time limit.
The “Measures” emphasizes the need to strengthen the construction and maintenance of a unified platform for web archive management on the website of the municipal government, take necessary measures, strengthen risk prevention and security management, and ensure the stability, reliability, safe operation of the system, and safe storage of web page data. It is required that the information on the website of the government website should be based on the principle of openness, and use multiple platforms and methods to promote shared use. It is required that the use of information on the website of the government website should abide by relevant regulations such as intellectual property rights, copyrights, etc., and maintain state secrets, business secrets and personal privacy, and must not endanger national security, public safety, economic security and social stability.
The "Measures" include the website webpage archive management work in the normalized supervision content of the government website, regularly check the webpage archive situation, and include the webpage archive management situation in the government website supervision annual report. The municipal archives administration department is required to supervise and review the webpage archive management situation in conjunction with the municipal government website responsible unit. The webpage archive management situation should be used as an important basis for the evaluation and evaluation of the government website. Those who have not implemented the archive management responsibility shall not be rated as excellent government websites. (Author: File Management Office Chen Xiao)