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For the Not-yet-open Archives and Documents
Citizens and work units can have access to the not-yet-open archives and documents with introduction letters of their units, and any valid certificate such as ID card and working card, after the approval of Ningbo Archives or the approval of related Authority if necessary.
1. Inquiries of the following archives and documents are subject to the approval of secretary-general of the municipal government.
1.1 The minutes of work meetings of party municipal standing committee and work meetings of party municipal committee and office meetings chaired by party secretaries.
1.2 Documents related to political and historic nature of leading cadres above prefectural level.
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2. Inquiries of the following archives and documents are subject to the approval by director of General Office of party municipal standing committee, of the municipal government, or of the people' congress of prefecture level .
2.1 Documents concerning political campaigns of prefectural level .
2.2 Documents concerning international relations, policies on united front and other related areas, of prefecture
2.3 Undisclosed and confidential documents
2.4 Documents concerning disciplined cadres of prefecture level and the related investigation information.
2.5 The minutes of meetings of the municipal standing committee and working conferences of People' Congress, Municipal Government and People's Political Consultative Committee of prefecture level.
3. Inquiries of the following archives and documents are subject to the approval by persons in charge of the documents-providing units
3.1 The minutes of meetings of party committee and its branches.
3.2 Documents concerning disciplined cadres and workers, and the related investigation information.
3.3 Documents concerning achievements in scientific research
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4. Inquiries about documents concerning judicial cases of the discipline inspection commission of prefecture level are subject to the approval by its secretary or deputy secretary.
5. Inquiries about documents concerning deceased cadres of prefecture level are subject to the approval by the director or vice director of the department of organization of the municipal party committee.
6. Inquiries about documents consigned by individuals and units are subject to the approval of people in charge of the related units, or individuals concerned themselves (or their legal heirs)
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Notes:
1. Individuals (and their relatives) can not access to the documents concerning the punishments of themselves, the related investigation documents and other related documents regarded by Ningbo Archives as confidential.
2. Duplicating of the documents of the Central Government and the State Council is subject to approval of office director of the municipal government. Copies of those documents should be returned to the Ningbo Archives for shredding after use. Copies of other highly confidential document should also be returned to the Ningbo Archives for shredding after use.
3. A whole set of documents are not allowed to copy in principal.
4. The archives and documents of Ningbo Archives are not allowed to be disclosed to the public without the approval of Ningbo Archives. If some archives and documents are used in compiling internal or public publication, they should be noted as "provided by Ningbo Archives"
5. People in the reading room must abide by the following regulations:
No smoking, drinking, tea, and food
No splitting
No loud talking and keep quiet
No marring, note-taking, alteration, folding and clipping in the documents
Documents should be put back to their original places in the right binding way after use
No sharing of information in the documents with others.
Copies of documents should be well kept.
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Procedures of Inquiries:
1. Produce the related certificates.
2. Fill out the form for archives inquiries
3. Complete the formalities of application and approval (for unopened archives)
4. Access the targeted archives
5. Write feedback comments or suggestions
6. Pay fees for inquiries as required.
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Open Time:
Monday to Thursday- Full working days
Friday- Working hours in the morning.
Ways of Inquiries:
The following services are provided for inquirers with full certificates and completing the related procedures:
1. Inquiry service at Ningbo Archives (On-the-spot access to archives or reply upon inquiries)
2. Inquiry service via telephone (Response within 5 working days after inquiries)
3. Inquiry service via letters (Response within 5 working days after receipt)
4. Inquiry service by web messages (Response within 5 days after receipt)
5. Self-Inquiry-service on the official website: http://www.nbdaj.gov.cn (available for open archives and documents)
Services for the Convenience of Readers
1. No inquiry and reading fee.
2. Handicapped people, laid-off workers, people in extreme poverty are entitled to enjoy deduction of fees provided they produce credentials.
3. Only lawful credentials such as ID cards are required when inquirers want to consult their introduction letters for recruitment and transfer, Zhiqing (Knowledge Youth) certificates and academic certificates.
4. Pens and paper will provided for inquirers for free.
Contact us:
No.33, North Jiefang Road, Ningbo Archives management department
Tel: 0574-87186938
P.C.: 315010
Website: http://www.nbdaj.gov.cn
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